We are launching our 'Be Ready' feature with a post by Viva Max Weddings. Our friend and colleague, Viva is a well seasoned New York City wedding planner that always manages to stay fresh. We love her unique twist on the art of coordinating and appreciate her creative ideas and openness. She has a vivacious personality and is one of our favorite creators! Here Viva explains what a planner does in her own words.
I could talk for days about all of the amazing things I do for my clients especially since my role changes with every single couple. Since some clients love spreadsheets, some love ribbon, some are intimidated by finances, and others by place settings, I do my best to be flexible to my couples. There still seems to be some key services a wedding planner provides that are universally valuable to every couple.
THE GIFT OF TIME: Your time and energy has value--it does in your everyday life AND in your wedding planning life. I help my clients prioritize their efforts. There is a long list of things to do, advice coming from all directions, and an incessant amount of information on the internet. As a planner I pinpoint what you need to be focused on each step of the way, point out what is worth your energy and money, and what is not. A little professional assistance moves you forward quickly and efficiently and provides you and your fiancé with some extra snuggle time, fewer arguments, and a wedding you can enjoy planning.
A CURATOR: There are thousands of wedding vendors in the world and you can’t look at them all-- that's where I help. A big part of my role as a wedding planner is to follow trends and keep up with who is amazing and talented in the wedding market. With my client’s budget and aesthetic in mind, I curate a list of trustworthy and wonderful vendors to explore. Or, I help them work with the vendors they have already selected to get the most out of each relationship.
THE MAESTRO: On your wedding day you and your family should be focused on being wonderful hosts and having a wonderful time, your planner does the rest. Load-in, set up, timing, cueing, and communicating. I become your eyes and ears as I ensure all your ideas, plans, and priorities are executed as discussed. I put a glass in your hand, nudge you down that aisle, and cue you onto the dance floor--all you have to do is smile, look beautiful, and love your partner.
A CALM: Sometimes you just need someone there to listen and support with out judgement. I help navigate tricky family relationships, balance different opinions, and remind everyone we are celebrating your love. There is a calm that comes along with a shoulder to lean on, and whether or not my couples think they need it at first, that support ends up being one of the most important aspects of our working relationship. And this is my favorite part of being a wedding planner.
Photography captures everything--the mood, the look, the love, and on my end of things, all the effort. I rely on photographers to show off all the hard work that went into that amazing day. Here are five things I think are important to ensure you are getting the most out of your photography on your wedding day
1. Consider lighting: Time of day, venue lights, candles, dimmers--all of this is relevant to your photos. The camera has to be able to SEE you to capture your beautiful face. Talk to your photographer about lighting at your venue and have a game plan in advance.
2. Provide time: Photos take time. No need to feel rushed, so leave extra time for your photos and all related transitions. If you end up finishing early you are only spending more time with the ones you love. Your photographer knows how long things take--so ask them in advance.
3. Make a list: There will be an infinite amount of beautiful moments to capture that day--your photographer needs to know what is important to you. Don't take a chance on missing a shot of an heirloom or the menu card you worked so hard on: make a list so everyone is clear on your priorities.
4. Like your photographer: Your photographer is by your side all day and works with you selecting and editing images for months after. You want to feel good around them, trust them, enjoy them.
Thanks Viva! Couldn't have said it better ourselves. Stay tuned for the next edition of Be Ready, coming up soon.